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International corporate services provider Hogg Robinson Group (HRG) has been selected to provide global hotel sales and marketing representation company, HotelREZ, with a fully automated expense management solution.

The HRG Expense Management^TM tool will give HotelREZ greater management control of its global T&E (travel and expenditure) spend whilst allowing it to reduce processing costs through improved efficiency.  In addition to handling cash expenses it will also efficiently track travel and purchases from a variety of sources including corporate credit cards, travel and entertainment cards, mobile and office phones, fuel and car expenditure and travel data. The solution will be integrated into HotelREZ’s existing financial systems to provide a system that is available 24 hours a day, anywhere in the world.

David Smith, Director of HRG’s Expense Management division, commented: “Low value, high volume expenses typically account for over 90% of organisations’ total transactions. HRG Expense Management automatically consolidates data and aggregates transactions from different billing sources, reconciling, authorising and reporting them to trigger payment, providing an easy way to increase efficiencies and cut processing costs.”

In addition to implementing the HRG Expense Management solution, HotelREZ will be offering HRG Expedite^TM, HRG’s recently launched web-based tool designed to simplify the processing of cash expenses, to over 600 hotels worldwide as part of a referral partner agreement. The tool will help to promote cost control and expense management among its global network of hoteliers.

Mark Lewis, CEO of HotelREZ, commented: “In the course of representing and promoting 600 hotels worldwide our T&E spend is substantial. It is therefore imperative that we have visibility and control of this investment in our business.

“At the same time, a key element of our role is to provide our representative hotels with key management expertise, advice and technology solutions. By recommending HRG Expedite, we are endorsing the use of a cash expense management tool which is absolutely suited to the independent hotel sector and is available globally using just an Internet connection.”

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For further information:
Laurie Waugh / Jonathan Ludford
Hogg Robinson Group
Tel: +44 (0) 1256 312623
Email: laurie.waugh@hrgworldwide.com  

Leah Phelps / James Gilheany
Euro RSCG Biss Lancaster
Tel: +44 (0) 207 467 9200
Email: blhrg@bisslancaster.com

About Hogg Robinson Group:

Hogg Robinson Group (HRG) is the award-winning international corporate services company. Founded in 1845, HRG has over 60 years specific corporate travel expertise. Its corporate services interests include wholly-owned or majority controlled corporate travel operations in 25 of the key driver and growth markets throughout Asia Pacific, Europe and North America.  Supported by contracted partners, the HRG worldwide network extends to over 100 countries.

Totally committed to a value offering for clients, HRG offers a comprehensive range of corporate services which in addition to Expense Management includes Corporate Travel Management, Consulting, Events & Meetings Management, and Sports.

HRG Expense Management^TM is designed as a one-stop-shop for employee controlled expenditure. In addition to handling cash expenses it also efficiently tracks travel and purchases from a variety of sources including corporate credit cards, travel and entertainment cards, mobile and office phones, fuel and car expenditure and travel data. The solution integrates into a customer's established financial systems and has multilingual and multi-currency capabilities.

Built on ‘future proof’ technology and with an ability to integrate with existing software and systems, the solution substantially reduces costs while improving management control of handling low value, high volume transactions. These typically account for over 90% of organisations’ total transactions. HRG Expense Management automatically consolidates data and aggregates transactions from different billing sources, reconciling, authorising and reporting them to trigger payment, offering organisations an easy way to increase efficiencies and cut processing costs.

HRG Expedite^TM is a multi-currency, multi-lingual online tool that can be implemented quickly, simply and at low cost. It is ideally suited to managing the claim and reconciliation process of ‘out of pocket’ cash expenses where the traveller has:

• used their personal credit card for items such as flights, hotels, rail tickets or car rental
• paid cash for meals, drinks, taxi fares and other sundry items
• driven and needs to claim fuel, mileage or other car-related allowances.

The automated solution can be deployed in just ten days. It is particularly suited to smaller organisations with fairly simple expense management requirements. HRG Expedite can be expanded and tailored as appropriate to provide the full HRG Expense Management solution and to fit with an organisation’s evolving business needs, servicing any number of users from anywhere in the world.

About HotelREZ:

Established in April 2004, HotelREZ is active across the international hotel representation sector with over 600 independent and group hotels located in 16 countries around the world. HotelREZ offer two luxury soft brands, the Elegant Hotel Collection and Tiffany Hotels, as well as its service brand Simply hotels.

In addition to sales, marketing and connectivity solutions, the HotelREZ proposition includes a host of additional added value services covering dedicated consultancy, financial commission reconciliation services, web design/optimisation, meetings products, groups products and rich media electronic marketing solutions. HotelREZ also offers its members preferred status with many global agency groups.